PTCO Board Election Meeting on 7/12/23 at 7:30pm–All are encouraged to attend

6/12/2023 12:00 am

Hi Wildcat families!

We hope you are enjoying your summer so far despite the unseasonably wet weather!

This email contains more information about the West Middle School PTCO board election which will take place next month.

The election will occur at a meeting being held in accordance with the West Middle School PTCO Bylaws. The meeting will be held in-person at West Middle School with a remote attendance option (please read below for more information on this). 

The meeting will be on July 12, 2023 at 7:00 PM at West Middle School.

The only item on the agenda for this meeting will be the election of the PTCO Officers. Article IV, section 2 of the Bylaws, which deals with the election process, has been copied here:

ARTICLE IV

OFFICERS

…

2.  Nominations and Elections

Nominations for PTCO officers are performed by the Nominating Committee. The Nominating Committee shall consist of the President, President Elect, Slating Chair, and one or more representatives from each elementary feeder school, if possible.

The Nominating Committee shall work to achieve a well-balanced slate of officers, representatives and standing committee chairpersons from each feeder school.

The Nominating Committee shall nominate a candidate for each elected office after obtaining consent from the nominee. The slate of candidates for each office shall be posted at least thirty (30) days prior to election.

Election shall occur at the final PTCO general membership meeting in the spring. Nominations shall be accepted from the floor at the meeting on the condition that the nominee consents. If there is only one nominee for each office, then election shall be by voice vote. If more than one candidate is nominated for an office, the election for that office shall be by a plurality of those present and voting at the general membership meeting by a written ballot.

The newly elected officers shall be installed immediately upon election.

We are fortunate to have been able to achieve a full slate for this election on short notice. Consistent with the directives provided by that same section of the Bylaws, the nominating committee is posting the following list of nominees for consideration by the voting membership for the 2023-2024 school year:

Please note that, in accordance with the Bylaws, nominations for any position may be made from the floor of the meeting with the nominee’s consent. In the event that more than one candidate is nominated for office, the rules indicate that voting must be done by a written ballot. This means that only those in attendance in person at the meeting at West Middle School will be allowed to vote (via a written ballot) if there is more than one candidate for that office. We will provide paper and pens to facilitate a written ballot vote if necessary.

Please also note that the PTCO recognizes that some rules laid out in the Bylaws may need to be considered for updating in order to foster the highest level of balance and inclusivity possible in a changing world of electronic presence and access.

If you have any questions about the meeting, the election process, or other aspects of the PTCO, please feel free to email admin@westptco.com

Enjoy your summer, and we look forward to seeing you at the election meeting on July 12 at 7:00 PM at West Middle School!